Corporations

13 important questions on Corporations

Director's Meetings: Notice

Notice required for special meetings only, which must state time + place of meeting. (Does not have to state purpose unless required by bylaws). Notice by email only if director authorizes it.

BoD Meeting: Dissenting

  • If a director dissents and wants his dissent recorded in the minutes, he must send a registered letter to the corporate secretary immediately after the meeting.
  • Presumption: A director who is present is presumed to concur with BoD action unless his dissent is duly recorded  in the minutes.

2 Types of Shareholders Meetings:

1. Annual
2. Special
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Special Shareholders Meeting

  • When: At the call of the (a) president, (b) board, or (c) 10% of shares entitled to vote.
  • Where: Anywhere (But corp's registered office if bylaws are silent).
  • Notice Requirements: (A) General Rule: Can be by mail between 10 + 60 days before meeting or (B) Fundamental Change: by mail between 21 + 60 days before meeting if a fundamental change is to be voted on (effective when mailed). . . Must state time, place, and purpose.
  • Proxy Voting Allowed? Yes.

Which Shareholders are entitled to vote at meeting

Only SHs of record on the record date.
  • BoD may set the record date (for determining which SHs are entitled to vote) to be a date NOT more than 60 days before the meeting.
  • If no record date is set (or more than 60 days before), the record date is deemed to be the date that notice of the meeting was given.

Shareholder Meetings: Quorum

Majority of shares entitled to vote (shares that are issued and outstanding).  Note: A shareholder is deemed present for quorum purposes once he arrives at the meeting. Shareholders cannot break the quorum by leaving, unless they only come to object to improper notice and do not otherwise participate.

Shareholder Vote Required to Approve

  • ORDINARY MATTER: Majority of votes cast at the meeting.
  • FUNDAMENTAL CHANGE: 2/3s of all outstanding shares entitled to vote.

Dissenting Shareholder's Appraisal Remedy - In General

General Rule: Shareholders who are dissatisfied with (A) the terms of a merger or share exchange or (B) the sale of all or substantially all assets, are permitted to compel the corp to buy their shares.

Exception: Shareholders will not have the right to dissent if the corporations shares are (A) listed on a national securities exchange or (B) held of record by more than 2,00 shareholders.

In a corporations question, cite

Texas Business Organizations Code (TBOC).

Close Corporations (Shareholder Control): Formation

To form a close corp, the CoF must state "this corporation is a close corporation." While share certificates of a close corp must conspicuously indicate its close corporation status, failure to have such a stock legend does not affect close corporation status. There are no other statutory requirements.

Close Corporations: Certificate of Formation Requirements

CoF must provide
  1. Corporation's name
  2. Corporate purpose ("any lawful purpose)
  3. Period of duration (if not perpetual).
  4. Street address of registered office + name of registered agent
  5. Name + address of each organizer.

Close Corps: Management Pursuant to Shareholder's Agreement

A shareholders' agreement can eliminate the board of directors or limit directors' powers. All shareholders off an existing corporation must (1) execute the agreement (2) consent in writing to modify the shareholder's agreement.

Benefits of a close corp

Increased flexibility and informality. Pursuant to the certificate or bylaws, shareholders may limit the authority of, or even eliminate, the BoD, and run it like a partnership. Also, no need to adopt bylaws if similar provisions are set forth in certificate or shareholder's agreement.

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