Conferences

10 important questions on Conferences

Trends and developments with conferences

Technical: VR/AR
Face recognition
Sentimental analysis: measure involvement
Data analysis
Social media:
live stream
Involvement and experience

Steps of financing the conference

Step 1: revenue and cost analysis
Step 2: Determine registration fee
Step 3: Break-even analysis
Step 4: Liquidity prognosis
Step 5: Management & control
Step 6: Final statement

Unforeseen circumstances for revenue and cost analysis

Costs higher then planned
Revenue lower then expected
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How to determine the registration fee

Amount of attendees: 250
Total costs: 125.000
Revenue: 25.000
Costs: 125.000

125.000 / 25 = 500 per attendee

Complications with registration fee

  • Uncertain amount of attendees
  • Variable costs are dependent on attendees
  • Interesting for sponsor when many attendees
  • No show consequence must be clear
  • Cancelling, till when? Costs?
  • Registration fee must be realistic

What is important with the step of Management and Control ?

Financial obligations must be done in time and administration must be under control. Continuous process. When things are abnormal, cause must be found and solved.

The researches look at the developments of registrations on international meetings. What do they measure?

Rankings

Which two organisations are involved in ranking?

ICCA. Gathers information on international meetings. Must be organized regularly, must rotate between 3 or more countries and must be attended by 50 or more people.

Parts of a conference

Abstracts
Proceedings
Social programme
Partner programme
Technical visit
Pre and post conference tours

Different apps for events

Artificial intelligence
Sharing documents
Discussion and community builidng 
Networking
Presentation
Gamification
Votes and polls
Questionnaire
Q&A

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